Feb 20,2020 • Filed to: Mac Tutorials

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Have you ever wondered that what is the best and fastest way to mail all your PDF files via a Mac computer? Sometimes it can be hard to do anything on your computer, especially if you're not a really tech savvy person. I highly recommend you to pay full attention to the article and learn a few time saving ways to send PDFs on Mac. Here we are going to give you two different methods to Email PDF on Mac (including large PDF files), depending on the size of the PDF you'd like to send from your Mac (10.15 Catalina included).

Part 1. How to Email PDF on Mac (10.15 Catalina included)

All email providers limit the maximum size the attached file can have. If your PDF file is more than 50 MB (some email providers have a limitation that goes as low as 30 MB!), then you will need to edit the PDF file and cut it down to 2 different parts. Unless you're really tech savvy and really know what you are doing, it is going to be very hard and time consuming for you to do so without hurting the format and text contained in the original PDF file.

In this case, we will recommend you to try the second method. It involves using a tiny software tool called PDFelement Pro which can not only let you directly email PDF, but also can compress PDF for email, or split a large PDF on Mac. With a few mouse clicks, you'll be able to mail large PDF files (that email providers cannot handle) to all your co-workers, without going through the hassle of editing the PDF file multiple times!

Option 1. Directly Email Your PDF

Open the program and click the 'Open File' button to import the target PDF. Then you can make changes on your document if necessary. To send the file via email, you can go to the top toolbar and hitt on the 'File' button then choose the option 'Attach to Email'.

Option 2. Compress PDF for Email

PDF too large to email? You can compress PDF for a smaller size before mailing it. To do this, go to 'File > Optimize PDF' to access the compression options. Then choose a file size you like. After compression, you can proceed to email it.

Option 3. Split PDF to Multiple File for Mailing

You can also split a large PDF into separate files and then email the document one by one. To do this, go to 'Page' > 'Split', choose to split PDF by number of pages and then click 'Split' and select a destination to save the split PDF files.

PDFelement Pro for Mac - The Best Tool to Email PDF Files

You can use PDFelement Pro to manage your PDF documents with ease. This PDF editor provides you multiple PDF editing tools to edit PDF texts, pages and other elements. If you want to edit and convert scanned PDF files, you can use advanced OCR tool. Various annotation tools will help you to markup PDF files with ease.

Key Features of PDFelement Pro:

• Easily edit PDF texts, graphics, images, links, watermarks, etc.
• Convert PDF Word and other popular file formats.
• Easily manage and share PDFs through e-mail.
• Easily mark up and annotate PDF files with multiple markup tools.
• Combine multiple files into PDF and split PDF into several files.

Part 2. How to Directly Send PDF via Email

Firstly, you should have your PDF coming in handy. What I suggest you to do is to save the .pdf extension file you'd like to mail on the desktop of your Mac so that it is easy to find. Or just make sure you know exactly where it is located! The reason why it is important is that when mailing your PDF file, you are going to need to indicate the exact location of the file.

• Step 1. Involves possessing an email account. You can use whatever email provider you are used to (the most popular are Hotmail.com, yahoo.com, gmail.com, aol.com, etc).
• Step 2. After you log into your account, click on the 'New Message' button to create a new message.
• Step 3. Then, click on the 'Add an attachment' (note: the button functions are the same in every email provider, but their name varies from provider to provider. Just look for 'em, they are definitely there!).
• Step 4. You'll quickly find the PDF you want to email on your desktop (or any other locationyou've saved your file). After you have successfully located the file and clicked the 'Confirm' button, you'll have to wait a few seconds for your Mac to upload the document. You then simply send your email!

Part 3. How to Email a PDF File in Gmail

Google Mail is more commonly known as Gmail. It is a free advertising-supported email service developed and provided by Google in order to help users to send and receive electronic mail (email) through the Internet. All sorts of files starting from Word to PDF files, images, videos, and even zip folders can be sent to recipients in a limited time with high accuracy. Gmail not only supports desktops but is also compatible with Android, iOS and of course laptops. It has made emailing quite easy for the tech savvy users of today.
At present, chatting option is also available with the help of the 'Hangout' session within Gmail account. In today's article, we will see how a PDF file can be emailed in Gmail. I assure you that the process to email a PDF file is really simple if you follow the correct steps discussed in the next session.

Steps to Email a PDF File in Gmail: In this section we shall learn how to easily email PDF using Gmail account. Please note that to email a PDF file in Gmail, make sure that the particular or corresponding file is saved on your computer. The best option is to save it on your desktop as files to locate it easily.

Step 1: First, login into your Gmail account with help of username and password credentials. You can make use of Google Chrome or any other convenient browser for it.

Step 2: On the left panel, you will be able to see 'Compose' option. Hit on it. Enter the recipient mail addresses to which PDF file is to be sent along with subject details.

Step 3: Click on the 'Attach files' option from the bottom of the compose box and attach the PDF file that is to be emailed.

Step 4: Once the PDF file is attached correctly, click on 'Send' option and the PDF file will now be emailed to the particular Gmail account.

How to export an Outlook email to PDF file?

As you know, Microsoft Outlook does not support to convert an email to PDF file directly. Usually you can apply the Adobe Acrobat software to do this job. However, if you have not installed the Adobe Acrobat, or other three-party add-ins, how to export emails to PDF files? Here I will introduce two workarounds to export an email to PDF file without Adobe Acrobat or other add-ins:

If Outlook supports the Microsoft Print to PDF feature

If you are working in Windows 10, your Microsoft Outlook provides a printer of Microsoft Print to PDF. With this feature, you can quickly save an email to PDF file at ease.

1. Select or open the email you will export to PDF file, and click File > Print.

2. Now select the Microsoft Print to PDF from the Printer drop down list, and click the Print button. See screenshot:

3. In the opening Save Print Output As dialog box, please: (1) specify the destination folder you will save the exported PDF file into; (2) type a name for the exported PDF file into the File name box; and (3) click the Save button.

And now the select email has been exported and saved as an individual PDF file.

One click to save/export multiple emails to text/PDF/HTML/CSV files in bulk in Outlook

Outlook For Mac Download All Emails

Normally we can export/save an email message as a text file with the Save As feature in Outlook. But, for batch saving/exporting multiple emails to individual text files, you have to manually handle each message one by one. Time-consuming! Tedious! Now, Kutools for Outlook's Save as File feature can help you quickly save multiple email messages to individual text files, PDF files, HTML files, etc. with only one click! Click for 60-day free trial without limitation!

If Outlook doesn’t support the Microsoft Print to PDF feature

In contrast, some users don’t work in Windows 10 and their Outlook doesn’t support the Microsoft Print to PDF feature. In this condition, please follow below steps to export an email to PDF file.

1. Open your Microsoft OneNote, and then click the Add Page button (or New Page button) to insert a blank page. See screenshot:

2. Go to Microsoft Outlook, select the email, and click Home > OneNote. See screenshot:
Note: you can also export to PDF file by clicking File > Print and specifying Send to OneNote as Printer.

3. In the opening Select Location in OneNote dialog box, please select the new page we inserted at the Step 1, and click the OK button.

4. Now the selected email has been exported to the new page of OneNote. Please click File > Export.

5. And now please click to highlight the Page in the Export Current section, click to highlight the PDF (*.pdf) in the Select Format section, and click the Export button.

6. In the opening Save As dialog box, please: (1) specify the destination folder you will save the exported PDF file into; (2) type a name for the exported PDF file into the File name box; (3) check the Selected pages option; (4) click the Save button. See screenshot:

Outlook Download Email As Pdf

And now the email you selected in Microsoft Outlook has been exported and saved as PDF file.

Export multiple Outlook emails to individual PDF files in bulk

If you have Kutools for Outlook installed, you can apply its Save as File feature to batch export multiple emails to individual PDF files in Outlook.

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1. Hold Ctrl or Shift key to select multiple emails you will export to PDF files in bulk, and click Kutools > Bulk Save. See screenshot:

2. In the Save messages as other files dialog box, please click the Browse button to specify the destination folder you will save the PDF files, check the PDFformat option, and then click the Ok button. See screenshot:

Now you will see all selected emails are exported and saved as individual PDF files in the specified destination folder. See screenshot:

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• To post as a guest, your comment is unpublished.
  Thank you. It worked!
• To post as a guest, your comment is unpublished.
  You don't even need to select Print to export to OneNote. There should be a button to send to OneNote in the Move section.

  • To post as a guest, your comment is unpublished.
    Hi,
    Thank you for your comment! You are right, you method will be easiler!
• To post as a guest, your comment is unpublished.
  GREAT!!, it worked ........Thank you